A simplified invoice template for Brazilian freelancers and service providers billing domestic and international clients in BRL with CNPJ/CPF identification.
Brazil has one of the most complex tax systems in the world, with multiple overlapping taxes at federal, state, and municipal levels. For freelancers and small service providers, this simplified invoice template (Nota Fiscal Simplificada) provides a clean, professional format that captures the essential billing information. While Brazil official Nota Fiscal Eletronica (NF-e) requires specific XML formatting and digital certification from the state tax authority (SEFAZ), this template serves as a commercial invoice for freelancers, MEI (Microempreendedor Individual) operators, and service providers who issue Recibo de Pagamento de Autonomo (RPA) or need a professional invoice alongside the official NF-e. The template includes the CNPJ (Cadastro Nacional da Pessoa Juridica - 14-digit business registration) or CPF (Cadastro de Pessoa Fisica - 11-digit individual registration) for both parties. For Simples Nacional participants (businesses with annual revenue up to R$ 4.8 million), the template shows the simplified tax calculation. The primary taxes handled are: ISS (Imposto sobre Servicos - municipal service tax, 2-5%), IRRF (Imposto de Renda Retido na Fonte - withholding income tax), INSS (social security contribution), and PIS/COFINS (federal social contributions). For international services, the template handles the peculiarity that Brazilian service exports are generally exempt from ISS and PIS/COFINS when the result of the service is verified abroad. The template supports billing in BRL (Brazilian Real) with the standard Brazilian number format (period for thousands, comma for decimals - e.g., R$ 1.500,00).
Brazilian freelancers, MEI operators, small service providers under Simples Nacional, consultants, designers, developers, marketing professionals, translators, and any individual or business in Brazil that needs to issue professional invoices for services rendered domestically or internationally.
Step 1: Enter your name/business name, CNPJ (or CPF for individuals), and address. Step 2: If registered under Simples Nacional or MEI, note your registration category. Step 3: Enter the client details with their CNPJ or CPF. Step 4: For each service, enter description, hours/units, and rate in BRL. Step 5: Select the applicable ISS rate for your municipality (typically 2-5%). Step 6: If IRRF withholding applies (services above R$ 666.66 per month to companies), the template shows the 1.5% withholding deduction. Step 7: For international clients, check the export exemption box to remove ISS. Step 8: Add payment details: bank account, agency, PIX key (CPF, email, phone, or random key), or boleto reference.
This template is a commercial/professional invoice, not a substitute for the official Nota Fiscal Eletronica (NF-e) or Nota Fiscal de Servicos Eletronica (NFS-e) which must be issued through the municipal or state tax authority portal. MEI operators issue NFS-e through the national MEI portal. ISS rates vary by municipality (2-5%). IRRF at 1.5% is withheld by the paying company for services above R$ 666.66/month. Service exports are exempt from ISS when the result is verified abroad (Lei Complementar 116/2003, Art. 2). INSS contribution of 11% is deducted for individual service providers (autonomos). Simples Nacional consolidates multiple taxes into a single monthly payment (DAS).
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